Junior Associate, Development Office - SYS-1215

The Global Alliance for Improved Nutrition (GAIN) is seeking a Junior Associate, Development Office to provide administrative support and coordination to the Development Office team. This role will be offered on a permanent contract basis, subject to availability of funding. You will be based in GAIN’s India office in New Delhi, India.

Reporting to the Manager, Development Office, you will support the internal administrative processes (e.g. procurement, contracts) and events. You will also act as the focal point for maintaining resource mobilisation databases, the team SharePoint, MS Teams tools and for developing outreach materials, scanning potential new funding opportunities and proposal and report tracking. You will support the DO team to improve their systems and processes to facilitate the DO to provide effective support in an efficient way to our 12 country offices and global teams.

• Supporting the process for the development of bids, proposals and reporting as led by Development Office (DO) managers and associates
• Monitoring and maintaining Development Office databases and filing system for proposals (Salesforce and SharePoint) and generating up-to-date reports as required
• Handling database scanning and monitoring alerts for new funding opportunities to help identify potential new funding opportunities for GAIN country and global programmes
• Maintaining reporting timetable across all donor grants and contracts to ensure the DO team and global/country programme teams are informed in time to prepare quality reports to donors
• Supporting systematic tracking of all proposal developments which are in process across the organization to keep an up-to-date record of all proposals and where they are in the process
• Maintaining the library of templates and tools (e.g. idea note, concept note and reporting templates) to support proposal development, reporting, resource mobilisation strategy development and capacity building
• Providing logistical and administrative support for internal and/or external meetings and events
• Coordinating procurement processes and contract administration for the DO team

About You

The ideal candidate will have experience working in an international organisation and in a similar administrative role. Candidates with experience in maintaining databases and reporting systems and in a fundraising or business development role would be desirable.

You will possess strong communication skills, fluency in written and spoken in English and willing to work in a multi-country and multi-cultural environment. In addition to this, you will have strong interpersonal skills and ability to engage professionally with people at all levels of seniority.

The ideal candidate will posess strong ability to prioritise, multi-task, and work well under pressure to meet deadlines. A Bachelor’s degree in any discipline, preferably in economics, public policy, international development or related field. You will be IT literate with proficiency in office systems and database management, candidates with familiarity with Salesforce, SharePoint and Teams would be an advantage.

The starting salary on offer for this role is from INR 721,740 – INR 824,832 per annum (gross salary), depending on experience.

GAIN has a fair and competitive salary structure that allows for annual progression subject to good performance. In addition, GAIN offers a total of 37 days holiday per year (including annual leave, public holidays and additional office closure days), an attractive pension scheme and competitive insurance cover including health, travel and life assurance.

We are committed to the health of our staff, especially in these challenging times, and have developed a programme of wellbeing that includes flexible working, additional leave allowances, wellbeing days, mindfulness coaching and access to independent and confidential counselling.

GAIN also has a strong commitment to professional development. We will support you to grow in your career through both formal and informal training, and are committed to providing opportunities through internal recruitment, secondments and promotion. All of this is delivered in a supportive and collaborative environment.

The Global Alliance for Improved Nutrition (GAIN) is a Swiss-based foundation launched at the United Nations in 2002 to tackle the human suffering caused by malnutrition. Due to COVID19, conflict in Ukraine and climate change, malnutrition and hunger have worsened significantly since 2019, reversing a decade of progress. There is growing recognition that our food systems need to change if we are to reverse these trends.

GAIN’s Strategy aims to transform food systems to make healthier diets from sustainable food systems accessible to all people and especially those whose are most vulnerable to shocks. By 2027, we aim to improve the access of 1.5 billion people to nutritionally enhanced staple foods, improve the access of 25 million people to healthier diets, and support positive food system change in 12 countries. This is bold and complex, and the only way to achieve this is to work together with partners including governments, businesses, and civil society at the country and global level. These goals, and the ways of achieving them, build on our twenty-year legacy of transforming people’s lives with improved nutrition through concerted action and effective policy change.

We provide a flexible working environment that includes a combination of home and office working opportunities through our global hybrid working policy. This encourages our staff to have a healthy work-life balance and increases staff motivation, enriches employee wellbeing, and improves performance and productivity.

All of our positions are based in one or more of GAIN’s designated offices as stated on our job advertisements. Successful candidates will be based in one of GAIN’s country offices and must have the existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised. Please note, that GAIN does not sponsor working visas and relocations. 

GAIN reserves the right to withdraw an offer of employment for candidates who are considered to ineligible under the above conditions during or after the recruitment process.

For more detailed information please see the attached job description. To apply, follow the "Apply Now" link.

Applicants must be currently based and have the existing right to live and work in the New Delhi, India region to be eligible to apply for this position.

This advert closes on 14th October 2024 . Early applications are encouraged. GAIN reserves the right to close this advert early should we receive suitable candidates ahead of the closing date.

The Global Alliance for Improved Nutrition is committed to equality of opportunity and creating an inclusive environment where diversity is valued.  We are keen to reflect the diversity of our society at every level within our organisation and therefore welcome applications from talented and committed people from all backgrounds, representing the diverse societies we operate in.