Finance and Administration Assistant - SYS-1193

The Global Alliance for Improved Nutrition (GAIN) is seeking a Finance and Administration Assistant to provide general finance, administrative and logistics support to our Pakistan office. This role will be based in Islamabad, Pakistan and will be offered on a 2 years' fixed term contract basis, subject to the availability of funding.

Reporting to the Finance and Administration Officer, the Finance and Administration Assistant will provide support to the Finance and Administration Officer and Head of Operations. You will also be responsible for providing day to day general finance, administrative and logistics support to the country office.

• Preparing accounts payable documents (e.g. invoices, payment requests and POs) for approval
• Ensuring all GAIN Pakistan documentation related to procurement of goods and services is in line with Pakistan tax regulations, particularly in relation withholding taxes
• Ensuring all procurement and payment approvals are obtained in line with GAIN policies and procedures 
• Supporting in maintaining database on Navision (Accounting Software)
• Co-operating with the Programme Associates in the administration of meetings, events and conferences.  Organising and coordinating staff meetings, calls, drafting meeting agendas and preparing briefing notes as required
• Ensuring office vehicle is maintained as per vehicle management policy and maintaining vehicle log
• Responsible for filing, copying, printing as required by office staff and developing office administrative procedures as required
• Ensuring proper tagging of office inventory and its updating its records

About You

The ideal candidate will have proven experience in administrative, finance, office management or mid-level support role. Candidates with experience working in international NGO and/or experience working with international donors/ projects would be an advantage.

You will possess strong interpersonal and communication skills and willing to work in multicultural and cross-functional environments. In addition to this, you will be fluent in written and spoken English and Urdu. The postholder should be highly flexible and willing to work outside regular working hours occasionally.

A bachelor’s degree in business administration or related field. You will be computer literate in Microsoft office and with basic accounting / book-keeping knowledge.

The starting salary on offer for this role is from PKR 1,041,396 – PKR 1,190,184 per annum (gross salary), depending on experience.

GAIN has a fair and competitive salary structure that allows for annual progression subject to good performance. In addition, GAIN offers a total of 37 days holiday per year (including annual leave, public holidays and additional office closure days), an attractive pension scheme and competitive insurance cover including health, travel and life assurance.

We are committed to the health of our staff, especially in these challenging times, and have developed a programme of wellbeing that includes flexible working, additional leave allowances, wellbeing days, mindfulness coaching and access to independent and confidential counselling.

GAIN also has a strong commitment to professional development. We will support you to grow in your career through both formal and informal training, and are committed to providing opportunities through internal recruitment, secondments and promotion. All of this is delivered in a supportive and collaborative environment.

The Global Alliance for Improved Nutrition (GAIN) is a Swiss-based foundation launched at the United Nations in 2002 to tackle the human suffering caused by malnutrition. Due to COVID19, conflict in Ukraine and climate change, malnutrition and hunger have worsened significantly since 2019, reversing a decade of progress. There is growing recognition that our food systems need to change if we are to reverse these trends.

GAIN’s Strategy aims to transform food systems to make healthier diets from sustainable food systems accessible to all people and especially those whose are most vulnerable to shocks. By 2027, we aim to improve the access of 1.5 billion people to nutritionally enhanced staple foods, improve the access of 25 million people to healthier diets, and support positive food system change in 10 countries. This is bold and complex, and the only way to achieve this is to work together with partners including governments, businesses, and civil society at the country and global level. These goals, and the ways of achieving them, build on our twenty-year legacy of transforming people’s lives with improved nutrition through concerted action and effective policy change.

We provide a flexible working environment that includes a combination of home and office working opportunities through our global hybrid working policy. This encourages our staff to have a healthy work-life balance and increases staff motivation, enriches employee wellbeing, and improves performance and productivity.

All of our positions are based in one or more of GAIN’s designated offices as stated on our job advertisements. Successful candidates will be based in one of GAIN’s country offices and must have the existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised. Please note, that GAIN does not sponsor working visas and relocations. 

GAIN reserves the right to withdraw an offer of employment for candidates who are considered to ineligible under the above conditions during or after the recruitment process.

For more detailed information please see the attached job description. To apply, follow the "Apply Now" link.

Applicants must be currently based and have the existing right to live and work in the Islamabad, Pakistan region to be eligible to apply for this position.

This advert closes on 12th July 2024. Early applications are encouraged. GAIN reserves the right to close this advert early should we receive suitable candidates ahead of the closing date.

The Global Alliance for Improved Nutrition is committed to equality of opportunity and creating an inclusive environment where diversity is valued.  We are keen to reflect the diversity of our society at every level within our organisation and therefore welcome applications from talented and committed people from all backgrounds, representing the diverse societies we operate in.