Finance and Administration Manager - SYS-1255

The Global Alliance for Improved Nutrition (GAIN) is seeking a Finance and Administration Manager to provide essential administrative, governance, financial, HR, IT and internal control services to the program operations whilst ensuring compliance with GAIN policies, systems and procedures. The Finance and Administration Manager is expected to be both responsive and proactive to operational requirements with an ability to plan the work of program support.

They will ensure compliance with external requirements, such as local laws and regulations and donors, partner, service provider and vendor contractual obligations. The position holder will be responsible for safeguarding GAIN’s interest in these transactions and interactions, providing effective first level stewardship of GAIN’s assets, resources, staff and premises. They will provide support to the Country Director, staff and consultants in maintaining good relationships with external stakeholders. This will be a fixed term contract running till December 2026, subject to availability of funding and will be based Kigali, Rwanda.

• Lead the finance function and ensure financial transactions are recorded in line with GAIN norms and standards in a timely fashion.
• Support the Country Director on preparation of program budgets, analysis of grants and expenditure and develop suitable MIS (Management Information System) in coordination with the Finance Officer.
• In collaboration with the global Finance team, prepare and finalize the country budgets.
• In collaboration with program teams, engage in timely preparation of budgets forecasting.
• Oversee monthly closing, ensuring all transactions for the month are recorded accurately and deadlines set by GAIN headquarters are met.
• Ensure accurate and timely release of salary and other payments to staff.
• Oversee the payroll changes implementation and maintain the consistency with HR records at global level.
• Ensure all service contracts are valid and maintained.
• Oversee timely verification of stocks and assets, inventories at the office and project sites as deemed fit.
• Partner with the recruitment team in facilitating staff hiring process of the country office.
• Monitor staff contract expiry dates and ensure timely completion of contract renewal and other formalities.

About you

The ideal candidate should have experience setting up finance, administrative and operations functions within a country office. They should possess strong project management skills with solid experience in budget and grants management, office administration, facilities management, and people management.

The post holder should have proven experience managing donor grants such as SDC, DFID, UNICEF, Dutch, Norway among others. They should demonstrate strong managerial skills, governance, internal audit and compliance in addition to supervising staff.

You should have firm leadership skills that can be utilized across a wide range of functions in role that is central to organizational operations. The candidate should have a professional accounting qualification in addition to graduate level degree specializing in business, HR, IT or related course.

The starting gross salary on offer for this role is from RWF 27,062,064 - RWF 30,886,512 gross per annum, depending on experience.

GAIN has a fair and competitive salary structure that allows for annual progression subject to good performance. In addition, GAIN offers a total of 37 days holiday per year (including annual leave, public holidays and additional office closure days), an attractive pension scheme and competitive insurance cover including health, travel and life assurance. We are committed to the health of our staff, especially in these challenging times, and have developed a programme of wellbeing that includes flexible and hybrid working, additional leave allowances, wellbeing days, mindfulness coaching and access to independent and confidential counselling.

GAIN also has a strong commitment to professional development. We will support you to grow in your career through both formal and informal training, and are committed to providing opportunities through internal recruitment, secondments, and promotion. All of this is delivered in a supportive and collaborative environment.

The Global Alliance for Improved Nutrition (GAIN) is a Swiss-based foundation launched at the United Nations in 2002 to tackle the human suffering caused by malnutrition. Working with governments, businesses and civil society, we aim to transform food systems so that they deliver healthier diets for all people, especially the most vulnerable.

Headquartered in Geneva, Switzerland, GAIN has offices in countries with high levels of malnutrition: Bangladesh, Benin, Ethiopia, India, Indonesia, Kenya, Mozambique, Nigeria, Pakistan, Rwanda, Tanzania and Uganda. To support work in those countries, we have representative offices in the Netherlands, the United Kingdom, and the United States.

At GAIN, we believe that everyone in the world should have access to nutritious, safe, and affordable food. Today, one in three people - drawn from nearly every country on the planet - are unable to consume enough nutritious food. We work to develop and deliver solutions to this daily challenge.

We provide a flexible working environment that includes a combination of home and office working opportunities through our global hybrid working policy. This encourages our staff to have a healthy work-life balance and increases staff motivation, enriches employee wellbeing, and improves performance and productivity.

All of our positions are based in one or more of GAIN’s designated offices as stated on our job advertisements. Successful candidates will be based in one of GAIN’s country offices and must have the existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised. Please note, that GAIN does not sponsor working visas and relocations. 

GAIN reserves the right to withdraw an offer of employment for candidates who are considered to ineligible under the above conditions during or after the recruitment process.

Applicants must have the right to work and be currently based in the advertised country location, to be eligible to apply for this position.

For more detailed information please see the attached job description. To apply, follow the "Apply Now" link.

This advert closes on 19th February 2025. Early applications are encouraged. GAIN reserves the right to close this advert early should we receive suitable candidates ahead of the closing date.

The Global Alliance for Improved Nutrition is committed to equality of opportunity and creating an inclusive environment where diversity is valued.  We are keen to reflect the diversity of our society at every level within our organisation and therefore welcome applications from talented and committed people from all backgrounds, representing the diverse societies we operate in.